Clearing and Finance
B2B transparency

Clear invoicing rules. Separate invoices for each location, regularity and full documentation. Professional approach to working with corporations and industrial companies.

Contact the finance department

Order in Documents

One address = one contract = one invoice. Each accommodation is billed separately, making it easy to allocate costs to specific projects.

All-in rate

Predictability of costs is key. Our rate includes all utilities, local taxes and maintenance. No seasonal surcharges.

Timeliness

Invoices are issued systematically 14 days in advance for each subsequent month. Full predictability of cashflow.

A billing model tailored to companies and corporations

Working with large entities requires orderly documentation. At POLSOLIDE we apply the principle of full cost separation. Each rented accommodation unit (house or flat) is treated as a separate billing unit, covered by an individual rental agreement.

This means that you get a separate invoice for each address. Such a solution is crucial for corporate accounting departments, as it allows accommodation costs to be easily allocated to a specific project, construction site or department (Cost Centre), without having to manually "break down" summary invoices.

Regularity and payment terms

We operate on a pre-paid model, which guarantees stability for both parties. Rental invoices are issued systematically on a monthly basis, with 14 days in advance in relation to the period to which they relate.

Example: The invoice for the month of May will be issued and sent in mid-April. This gives your finance department time to process payments and us the certainty of booking the premises for the next period. This avoids chaos and delays.

Extra costs and services

Our basic "all-in" rate covers rent, utilities and standard maintenance. However, we understand that projects can sometimes be dynamic.

If additional needs arise - e.g. additional change of bed linen on request, extra cleaning or refitting of the premises - These costs are added to the monthly invoice on an ongoing basis or invoiced separately as agreed. Everything is done transparently, based on a prior order.

Precise invoice data

Although we do not use complex hourly reports (typical of temporary employment agencies), our invoices contain all the data necessary for your accounting.

The exact address of the property.
Period to which the payment relates (date from - to).
Lease number.
Specification of net rate and VAT.

This document format is fully sufficient for the correct accounting of deductible costs in a Polish or Dutch company.

Electronic document workflow

We respect your time. We do not send paper invoices by post. All documentation - from rental agreements to handover protocols to VAT invoices - is sent electronically (e-invoice).

We operate on the basis of fast and secure processes. Contracts are signed electronically, allowing formalities to be finalised in a matter of minutes.

Financial questions (FAQ)

What currency do you invoice in?

As a Dutch company (B.V.), we invoice in Euro (EUR).

Do you add VAT to your invoices?

Yes. Our service is treated as a one-stop shop (rental + service + maintenance), so Dutch VAT of 21% (BTW) is added to each invoice. This is standard in employee accommodation services.

Do you use ET-regeling?

As an accommodation provider (external company), we issue a B2B invoice for the service. The issue of ET-regeling settlement lies with the employer (your company) in its relationship with the employee. However, our invoice provides a legitimate cost basis for such settlements in your accounting.

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