Privacy and Cookies Policy

Last update: January 2026

We respect your privacy. This Privacy Policy sets out the rules for the collection, processing and use of personal data collected from you by the website polsolide-housing.nl, conducted by POLSOLIDE B.V.

We are committed to ensuring that your privacy is respected and that the personal information you provide is protected when you use the Site and make purchases from the shop and undertake other activities.

1. Data Controller

The controller of your personal data is:

2 Purposes and grounds for data processing

We process your personal data for the following purposes:

• Implementation of the accommodation service (B2B): For the preparation of the offer, conclusion and execution of the property rental contract for your employees (Art. 6(1)(b) DPA).
• Contact and enquiry handling: Processing of data sent via contact form or email for the purpose of responding (Art. 6(1)(f) RODO - legitimate interest of the controller).
• Legal and tax obligations: Issuing invoices, bookkeeping and complying with Dutch law, including SNF standards and municipal registers (Art. 6(1)(c) DPA).
• Direct marketing: Informing you of new locations and services, provided that you have given your consent (Art. 6(1)(a) RODO).

3 Type of data collected

Depending on the nature of the collaboration, we may collect the following data:

• Company contact details (Name, VAT number, Address, Contact person).
• Staff contact details (Name, E-mail, Telephone).
• Data necessary for accommodation (number of employees, dates of stay).
• Technical data (IP address, cookies - automatically collected).

4 Data recipients

Your data may only be passed on to third parties to the extent necessary:

• IT service providers: Hosting, e-mail support, CRM systems.
• Accounting: Accounting firms handling company accounts in the Netherlands.
• State bodies: In the event of inspections by the SNF, the Labour Inspectorate or registration requirements at municipalities (Gemeente), tenant data may be shared in accordance with applicable Dutch law.

5 Data retention period

Personal data will be stored for the period necessary for the performance of the contract and the time required by law (e.g. 7 years for accounting records in the Netherlands) or until you withdraw your consent to processing for marketing purposes.

6 User rights

In accordance with the RODO (in the Netherlands: AVG - Algemene Verordening Gegevensbescherming), you have the following rights:

• Right of access to the content of your data.
• The right to rectification, erasure or restriction of processing.
• Right to data portability.
• The right to object to processing.
• The right to withdraw consent at any time.

To exercise your rights, please contact us at: info@polsolide-housing.nl.

7 Cookie Policy

What are cookies?

Cookies (so-called "cookies") are IT data, in particular text files, which are stored in the Service User's terminal equipment and are intended for the use of the Service's websites.

What do we use cookies for?

• Essential: They enable the site to function properly (navigation, forms).
• Analytics (Google Analytics): They help us understand how users use the site, which allows us to improve our offering.
• Marketing: They may be used to tailor advertising content (e.g. Google Ads).

Management of cookies

Most web browsers allow the storage of cookies by default. You can change your cookie settings in your browser settings at any time.

8 Changes to the Privacy Policy

We reserve the right to make changes to the Privacy Policy. New versions will be published on this subpage. For matters not covered by this Policy, the provisions of the RODO and Dutch law apply.